The recruitment effort includes recruiting expectant mothers for Early Head Start. Parent/Child Fees. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. <>
ERSEA and Family Manager. endobj
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a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Responsible for training and supporting the on-boarding on new ERSEA Specialists The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Really to ensure thatprograms know the patterns, and know what their children need. Also, find resources to identify community partners and better address community needs. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Recruitment Flyer: Central. endobj
Program Management and Design Policy Council. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. These episodes focus on supporting Positive Behavior Support with preschool children and their families. Enrollment. Thank you for the work you do every day for children and families. Elizabeth: Catherine, I love that. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. 4 0 obj
Catherine: Thank you, I appreciate talking to you. This is where the program begins. 2 0 obj
ESSENTIAL . endobj
Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. endobj
HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. Family and Community Partnerships IV. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. View the job description, responsibilities and qualifications for this position. ERSEA governs how programs determine eligibility, enroll children, and track attendance. And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Age Eligibility: a. 6. endobj
A different approach is taken for Early Head Start child find. H\0X8(&]EhpIjhd8yYP
bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? Board Policy 2510P - Procedure for Head Start Monitoring (updated) . ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). A ranked waiting list is actively maintained and used to fill openings in a timely fashion. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Community Partner Letters & Interest Forms. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. You may download the software for free, if you do not already have it. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . That section has now been aligned with the five year grant cycle. <>
All policies and procedures are organized by subject area. <>
Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. Catherine: There is. They apply to both Head Start and Early Head Start programs. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Those who are responsible for distributing and monitoring reports in ERSEA will . Catherine: Absolutely. According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). Early Childhood Development and Health Services III. agency policy and procedures. Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. 9 0 obj
/ Tala Q . Correct? Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. <>
So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Policy #: ERSEA-2 . This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. Staff initiate supports as appropriate. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Job Title: Family Advocate Position Summary. Selection Process Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Finance policies are now available in the finance manual. Thank you, Catherine. endstream
The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. Selection criteria are regularly reviewed and revised based on updates to the community assessment. 19 0 obj
Catherine: And we really severely limit suspension. Please use the navigation menu at the left to view the policy pages. "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L Download the PDF <>
we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Training on program performance standards endobj
Eligibility Verification Form 2022-2023. . Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Elizabeth: So let's talk about enrollment. An individualized approach to welcoming families is a key factor to successful recruitment. Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Staff Performance Review. CC Environmental Checklist (Optional) Data Monitoring Tool. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. <>
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Prefill your email content below, and then select your email client to send the message. endobj
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* Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. 2023-2024 ERSEA Updates. Copyright 2002-2023 Blackboard, Inc. All rights reserved. Right. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. endobj
Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. 3. Those slots can be reserved forup to 30 days. VxKlB7=7"~D\@L@
1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Big Sandy Area Community Action Program Head Start Elizabeth: And now it must be reviewed annually, correct? Reports To: ERSEA Manager/EHS Director. View the job description, responsibilities and qualifications for this position. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . . ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. <>
230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. Roseville, MI 48066 586-445-8910. Problem-Solving and Relationship Skills in Preschool. 16 0 obj
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How does your program's selection criteria and procedures support the fulfillment of this requirement? ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. Catherine: Correct. x1 Om O f? Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). The ERSEA Coordinator assures that our program is fully enrolled . Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. An exception to the Prefill your email content below, and then select your email client to send the message. Prefill your email content below, and then select your email client to send the message. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Updated December 2014, Head Start of Lane County 5. With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. Income eligibility is determined for all EHS children transitioning into HS. endobj
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Head Start Policy & Regulations. Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? Head Start Family Advocate . %PDF-1.5
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Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. More guidance is available to grantees through their federal program specialist. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Explore materials and tools to help programs market their services, and develop and implement selection criteria. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great 10 0 obj
So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. x
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Podio directions with links. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. <>
1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Related Regulations: 1302.12 Operational Procedure: 1. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. National Centers: Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Head Start staff help families in identifying barriers to consistent attendance. Programs must identify and enroll children and families who are most in need of Head Start services. <>
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Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA.
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